Transforming PIDM Reporting Through a Smarter Platform

It’s three days before the PIDM submission deadline. In one room, the compliance team buried in spreadsheets carefully reviewing depositor records line by line. In another, the IT team is re-extracting data from the core banking system after a minor formatting issue threw the report off track.

This isn’t a one-off situation. For many banks and financial institutions in Malaysia, this is the reality of their regulatory reporting term. It is an intense, repetitive process that consumes valuable resources, tight timelines, strict requirements, and leaves little room for error.

Despite modern advances in financial technology, PIDM reporting is still largely manual and vulnerable to human error. But it doesn’t have to be.

Understanding the Real Cost of Manual PIDM Submissions

On the surface, PIDM data submission is a straightforward requirement to collect depositor data, format it according to PIDM Specification’s, and submit it on time. But in practice, the process is far more complex.

Each submission must be:

• Extracted from various core systems and databases
• Transformed into PIDM’s required structure
• Validated against business rules (e.g., depositor eligibility, coverage classification)
• Formatted precisely, often into large files with no room for structural errors
• Audited for completeness and traceability

This is not only time-consuming, but also high-risk. A minor error in data formatting or logic can cause rejections or worse, incorrect coverage of reports, which can trigger compliance concerns.

Here’s what manual submission often includes:

• Manual mapping and alignment of fields
• Repetitive data cleansing
• Cross-checking data across multiple departments
• Late nights before submission deadlines
• No centralized view of what was submitted and why

The result? Inefficient reporting cycles, inconsistencies, and reliance on a few key individuals who know the process.

Manual Processes Carry Hidden Risks

While most banks eventually complete their PIDM submissions successfully, the manual approach introduces avoidable risk not just for compliance, but for operational integrity.

• Data Quality Risk: Manual transformations are prone to human error. A misplaced decimal incorrectly tagged account, or outdated business rules can all lead to incorrect reporting.
• Compliance Risk: Mistakes in PIDM submissions intentionally or not can draw scrutiny from regulators. Even small errors can have large implications, especially if not caught and corrected in time.
• Resource Burnout: IT and compliance teams spend days preparing for each submission, often repeating tasks that could be automated. This leads to over-reliance on individuals, reduced productivity, and low morale.
• Lack of Auditability: Without proper audit trails, manual submissions make it challenging to track decisions and resolve issues quickly.

A Quiet Shift Toward Smarter Workflows

Rather than continuing to rely on manual steps, some institutions are now looking for more intelligent, automated approaches to PIDM compliance. These approaches don’t replace teams, but enhance them, making the process faster, more consistent, and less stressful.

For example, some banks have adopted Smarter PIDM Submission Platforms that:

• Integrate with core banking systems
• Automate ETL (Extract, Transform, Load) pipelines
• Validate data against business rules before submission
• Track submission history for easy auditing
• Provide flexible deployment options (on-premises or cloud)

These aren’t revolutionary changes, they’re practical upgrades to outdated processes that bring greater efficiency, accuracy, and peace of mind.

How Universo PDLS Transforms PIDM Submissions

Trisilco has developed Universo PDLS (PIDM Deposit Liability Submission), a purpose-built solution already supporting both conventional and Islamic banks in Malaysia.

Unlike generic automation, Universo PDLS is designed specifically for PIDM Requirement. It:

• Automates data extraction, transformation, and validation to reduce manual workload and minimize errors
• Ensures compliance with evolving PIDM standards, so banks stay aligned with regulatory updates
• Provides a workflow-driven interface with full traceability, giving teams complete visibility over each submission cycle
• Supports flexible deployment (on-premises or cloud) to fit different IT environments

With Universo PDLS, institutions achieve more than just faster submissions. They gain:

• Accuracy: validation checks catch errors before submission
• Efficiency: workflows cut preparation from days to hours
• Auditability: every step is logged, simplifying reviews and regulator responses
• Adaptability: quick updates when PIDM guidelines change
• Team Empowerment: compliance and IT focus on improvements, not reactive work

By transforming PIDM submission from a stressful, manual task into a consistent, reliable, and traceable process, Universo PDLS sets a new standard for compliance maturity.

Aligning Submission Practices with Modern Compliance Standards

It’s easy to accept manual submission just the way things are done. But as regulatory demands increase and reporting cycles tighten, banks can’t afford inefficiencies. Streamlining PIDM submission isn’t just about compliance, it’s about operational maturity. This is why many institutions have already digitized customer onboarding, credit evaluation, and even fraud detection.

Final Thought: Time to Reevaluate Your Process?

Regulatory requirements like PIDM are not going away. In fact, they likely become more demanding as digital banking grows, and oversight tightens.

For institutions still relying on manual workarounds, now is the right time to consider a more structured, reliable, and automated approach, one that supports your team, safeguards compliance, and delivers peace of mind with every submission cycle.

Solutions, such as Universo PDLS, demonstrate that PIDM reporting doesn’t have to remain a burden. By automating extraction, validation, formatting, and submission, Universo PDLS transforms a stressful routine into a consistent, accurate, and traceable process.

Ready to simplify your PIDM submissions? Contact us at marketing@trisilco.com to learn how Universo PDLS can support your institution.

Visit our Webinar Page to watch the recording of our previous Webinar on Universo PDLS, where we shared key insights and best practices on streamlining PIDM submissions.